Spare General Clerk Jobs in Ontario 2025 – Apply Now

The Ontario Northland Transportation Commission (ONTC) is a provincial agency that offers essential and efficient transportation services. We are a forward-thinking, contemporary organization that is dedicated to the provision of dependable and secure transportation services.

ONTC has a diverse history spanning more than 120 years and is deeply rooted in the communities we serve. We collaborate with more than 900 experienced professionals to improve transportation services and guarantee their sustainability for future generations. We provide a dynamic work environment, a competitive salary, an exceptional benefits package, a defined benefit pension plan, paid vacation, paid personal leave days, and discounted transportation on our bus and passenger rail services.

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Details:

• POSITION: Spare General Clerk
• REPORTS TO: Various
• DEPARTMENT: Finance
• LOCATION: North Bay
• REFERENCE: 800-198-25
• RATE OF PAY: Starts at $27.50/ hour

ACCOUNTABILITY STATEMENT:

In order to accommodate vacations, illnesses, and special initiatives within the clerical group, the Spare General Clerk must be available for work on a call-in basis. The responsibilities of this position include the provision of general accounting and office administrative support services to a variety of departments within the Organization. Please be advised that this position does not provide any assurance regarding the number of hours.

MAJOR DUTIES/ RESPONSIBILITIES:

• Execute a diverse array of administrative responsibilities, including the calculation, reconciliation, preparation, and issuance of documents related to transactions, including invoices, bills, inventory reports, account statements, and other documents, on both manual and computerized systems.
• Sort, process, and verify receipts, deposits, timesheets, expenditures, forms, and other documents.
• Perform fundamental banking and accountancy operations, such as the collection, coding, tallying, and disbursement of wires, checks, and other documents.
• Collaborate with a variety of software applications, including cloud-based software, to process transactions such as DocAgent, travel cards, and customer invoices.
• Engage in communication with customers, employees, and other stakeholders to resolve inquiries, provide clarifications, and process payments and orders.
• Edit, proofread, finalize, and key correspondence, reports, statements, invoices, forms, presentations, and other documents.
• Attend to inquiries from internal and external sources via email, fax, or other means in a timely and effective manner.
• Scan, reproduce, and compile documents for distribution, mailing, and archiving, in both electronic and hardcopy formats.
• Facilitate the transfer and disposal of records, administer the file room, and retrieve requested files from storage.
• Comprehend and guarantee the security of personal and confidential information.
• Place an order for office supplies and equipment.
• Will be required to assume responsibility for other clerical positions during periods of vacation, illness, or other leave of absence. Please be advised that the following locations may provide coverage for these administrative positions: North Bay is the location of the corporate office, bus garage, and remanufacturing and repair center.
• Additional responsibilities as needed.

Benefits:

• Work Hour Flexibility Part-Time Opportunities:
  Spare or impermanent positions frequently offer part-time hours, which enhances the flexibility of workers who may have other obligations or are seeking work-life balance.
• Opportunities at Entry Level:
  Spare general clerk positions frequently do not necessitate advanced skills or qualifications, rendering them accessible to individuals who are new to the job market or who are seeking to acquire administrative experience..
• Diverse Work Environments:
  Gaining valuable work experience in a variety of industries can be achieved by working in a variety of settings, including offices, retail environments, or healthcare institutions.
• Prospective Full-Time Employment Path to Permanent Positions:
  Numerous employers utilize reserve or impermanent clerk roles as a method of evaluating prospective candidates for future full-time, permanent positions. Depending on their availability and performance, employees in these positions may be offered more stable, long-term positions.
• Building Relationships:
  Casual workers frequently have the opportunity to establish connections with their colleagues and supervisors, which may result in additional employment opportunities or career advancement within the organization.
• Wages that are Competitive:
  Spare general clerical positions are typically compensated on an hourly basis, and compensation may be competitive within the region, contingent upon the employer and location.
• Overtime Pay:
  In certain circumstances, supplementary clerks may be eligible for overtime pay if their hours exceed a specific threshold, which can result in a rise in their potential earnings.
• Skill Development: General clerk positions enable employees to acquire and enhance essential clerical abilities, including data entry, archiving, scheduling, and managing office communications.
• Enhanced Computer Literacy:
  The utilization of office software, databases, and communication tools is a requirement for numerous administrative positions, which contributes to the enhancement of workers’ technical and computer skills.
• Low Entry Barrier:
  Spare general clerk positions are generally accessible to a wide range of job seekers, as they do not necessitate a high level of education or specialized qualifications.
• Training Provided:
  Employers frequently provide on-the-job training for specific tasks, enabling even candidates with minimal experience to be able to perform the necessary jobs.
• Job Availability:
  The demand for clerical laborers is consistent in Ontario, a large province with a variety of industries. General secretaries are required in a variety of sectors, including government, retail, healthcare, and education.
• Job Security:
  Although spare positions are transient, the region typically experiences a consistent demand for general clerks, which guarantees ongoing employment opportunities.
• Predictable Hours:
  Spare clerks frequently have a predictable work schedule, particularly in office-based positions, which enables them to maintain a balanced lifestyle and better organize their personal lives.
• Reduced Stress:
  The work is typically clerical, which means that it is less physically demanding than other duties. This can result in a more comfortable working environment and reduced stress.
• Diverse Departments:
  As a spare clerk, you may be required to work in a variety of departments within a company, thereby acquiring exposure to a wide range of roles and responsibilities. This exposure may provide opportunities for future career advancement.
• Professional Relationships:
  Casual or supplementary roles enable employees to establish professional relationships with their colleagues and managers, which may result in future job referrals or recommendations.
• Workers’ Assistance:
  Ontario provides a variety of programs and resources to assist employees in transitory or part-time employment, including career counseling, job search assistance, and skill-building programs.

REQUIREMENTS:

• General Education Diploma (GED) or Secondary School Diploma (OSSD)
• Accountancy/bookkeeping, business, and/or office administration courses completed in college are regarded as assets.
• Have a high level of organizational skills and a keen eye for detail
• A strong background in computer skills and keyboarding, with experience in Windows-based applications.
• It is necessary to be available for scheduling on brief notice.
• Proven proficiency in the Microsoft Office Suite, with a particular emphasis on Outlook, Word, and Excel.
• Excellent written and oral communication skills, including the ability to proofread, punctuate, and use proper grammar.
• Capacity to operate in a team environment with minimal supervision
• Must possess the capacity to operate in a fast-paced environment in order to adhere to deadlines
• Dedication to Safety and Health
• The individual must possess the ability to carry a maximum of 30 pounds.
• Qualified applicants who are proficient in both official languages (English and French) will be given priority.

BACKGROUND INVESTIGATION: 

The successful candidate will be required to successfully complete the following clearances: employment references, criminal record check, and education verification.

We appreciate the interest of all applicants; however, only those who have been selected for an interview will be contacted. Individuals who meet the qualifications are encouraged to submit a written application, which should include a current resume and cover letter (in a single document), as well as the name and number of their references. To apply, please visit our career website at https://www.ontarionorthland.ca/en/careers.

More Info

Ontario Northland is dedicated to the promotion of employment equity. We appreciate the distinctive skills and experiences that each individual contributes to Ontario Northland and extend an invitation to all interested parties to submit applications. We particularly encourage applications from Indigenous peoples, racialized individuals, women, persons with disabilities, and individuals who identify as 2SLGBTQIA+.

Ontario Northland will ensure that employment is barrier-free in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. Accommodations will be provided. Accommodations may be requested at any point during the recruiting procedure. Please reach out to Human Resources if you require an accommodation.

Additionally, employment opportunities are accessible in French. For additional information, please visit our website regarding employment opportunities or contact us at 1-800-363-7512, extension 394.

Frequently Asked Questions: