Through education, outreach, inspection and enforcement, equipment registration, permits, and licenses, the Safety Branch of the Department of Labour, Skills, and Immigration (LSI) is in charge of providing effective and efficient regulatory management for the protection of the general public and the safety of employees.
In order to improve compliance of provincially regulated employees, employers, and contractors, our workforce of more than 115 individuals spread across Nova Scotia uses the Pathways to Compliance to establish, promote, verify, and enforce obligations under various pieces of law.
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Details:
- Competition # : 45494
- Department: Labour, Skills and Immigration
- Location: KENTVILLE
- Type of Employment: Permanent
- Union Status: NSGEU – NSPG
About Us:
By assisting Nova Scotians in living, learning, and working to the best of their abilities, LSI seeks to ensure equity, safety, and prosperity for all. Over 500 people work for us, and they are spread throughout offices in Nova Scotia. Safety, work standards, apprenticeships, immigration, population growth, and many other aspects of daily life are all under our collective responsibility.
About Our Opportunity:
We have a fantastic chance for you to investigate as an Administrative Clerk with our Occupational Health and Safety Division if you are meticulous and like working in a fast-paced setting.
By organizing, planning, and offering a wide range of administrative support for the operations, services, and programs of the Occupational Health & Safety Division, the Administrative Clerk assists the Regional Director and field officers. In order to provide OHS Division employees and outside clients with seamless, efficient professional client service, the administrative clerk makes sure that everything runs well.
This is a crucial role that supports the Occupational Health and Safety Division employees working in the Western Regional offices and guarantees a coordinated, prompt, and appropriate response to program/service inquiries, complaints, and issues.
Primary Accountabilities:
- handles a wide range of delicate and private issues in a demanding setting, and attends to the proper etiquette requirements when interacting with internal employees, external stakeholders, and the general public.
- makes certain that all financial and administrative needs are satisfied in compliance with authorized budgets, departmental and governmental regulations, and office protocols.
- performs both normal and non-routine administrative data processing duties, including receiving, classifying, reconciling, consolidating, and/or summarising documents and information.
- Experience and Qualifications
If you have four years of relevant experience, this might be your chance. We’ll take into account a comparable degree of education, training, and experience. An advantage would be prior administrative experience in an OHS setting.
In addition:
- You are able to plan and prioritize tasks and have excellent interpersonal and organizational abilities.
- You can effectively and politely handle and handle client discontent since you have outstanding written and verbal communication skills.
- Depending on the type of task, you perform effectively both individually and in a team.
- When it comes to following protocols and handling a lot of work and client inquiries, you are incredibly organized and capable of handling several jobs at once.
- You are very good at setting priorities and paying close attention to important activities to make sure they are completed by the deadline.
- You use good judgment and keep information strictly confidential.
- You need to know how to use Microsoft Word, Excel, Outlook, and powerpoint, and conduct general Internet research.
Assets considered for this position:
- A general acquaintance with database programs
- familiarity with Amanda software
One or more of the following methods will be used to evaluate the aforementioned credentials and abilities: reference checks, oral presentations, written exams, standardized tests, and interviews.
Equivalency
Candidates must provide proof of their education and experience equivalencies in their application.
Benefits:
1. Competitive Salary & Job Security
- Administrative clerks in Nova Scotia can expect stable employment with salaries ranging from $35,000 to $50,000 per year, depending on experience and industry.
- Government and corporate offices provide job security and growth opportunities.
2. Career Growth & Development
- Opportunities for promotions to higher administrative roles, such as Office Manager or Executive Assistant.
- Many employers offer training programs and certifications to enhance skills in office management, accounting, and customer service.
3. Work-Life Balance
- Many administrative clerk jobs come with fixed work hours (Monday to Friday), allowing for a better work-life balance.
- Some employers offer remote or hybrid work options.
4. Benefits & Perks
- Full-time positions often come with health insurance, retirement plans, paid leave, and employee discounts.
- Government positions may offer pension plans and additional vacation benefits.
5. High Demand & Job Availability
- Nova Scotia has a growing demand for administrative professionals, especially in sectors like healthcare, education, finance, and government.
- Many businesses rely on clerical staff for daily operations, ensuring continuous job openings.
6. No Extensive Qualifications Required
- Entry-level positions are available for those with a high school diploma or relevant experience.
- On-the-job training is often provided, making it easier for newcomers to start a career.
Working Conditions:
A typical workweek consists of seven hours a day, 35 hours a week.
There may be times when working overtime is necessary.
What We Offer:
- Career development that gives you access to tools, resources, career counseling, and continuous training for all phases of your career
- Engaging workplace: we have progressive policies and practices that make our employees feel appreciated, respected, connected, and attentive.
- Numerous career options
- Flexible work schedules tailored to a department
Pay Grade: CL 18
Salary Range: $1,684.00 – $1,884.17 Bi-Weekly
Employment Equity Statement:
At every level of employment, we aim to have a diverse workforce that reflects the people we serve. Indigenous people, African Nova Scotians, and other racially visible individuals, as well as people with disabilities and women in under-represented occupations, are encouraged to apply under the Government of Nova Scotia’s Employment Equity Policy. It is recommended that you self-identify on your electronic application if you belong to one of these equity groups.
Initially, only current public service workers represented by the Nova Scotia Government Employees Union (NSGEU) were eligible for this negotiating unit position. Employees must correctly apply using this URL if they are applying from outside a government office:
Your application will not be considered first as a bargaining unit applicant if you do not apply correctly; it will only be considered if external applications are sought.
Only in the event that there are no suitable candidates from the civil service bargaining unit will external applications and current casual employees be taken into consideration. PLEASE NOTE: Applications that lack information or are incomplete will not be considered for an interview.
The completion of all relevant background checks and credential verification, the outcome of which must satisfy the employer, are prerequisites for the offer of employment. We appreciate your interest, but we will only get in touch with individuals who are chosen for an interview. You can send any queries or grievances to Competitions@novascotia.ca.
Frequently Asked Questions:
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What does an administrative clerk do?
An administrative clerk handles office tasks such as data entry, scheduling, document management, customer service, and assisting with day-to-day operations in an office setting.
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How much do administrative clerks earn in Nova Scotia?
Salaries typically range from $35,000 to $50,000 per year, depending on experience, industry, and employer. Government and large corporations may offer higher salaries and additional benefits.
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What qualifications do I need to become an administrative clerk in Nova Scotia?
Most employers require a high school diploma or equivalent. Some positions may prefer candidates with a certificate or diploma in office administration, business, or a related field. Basic computer skills (Microsoft Office, data entry) and communication skills are also essential.
