The Dalla Lana School of Public Health is a faculty within the University of Toronto, which traces its origins to one of the Schools of Hygiene established by the Rockefeller Foundation in 1927. The School, which significantly contributed to the response to the COVID-19 pandemic, underwent a remarkable transformation following the 2003 SARS crisis.
It is currently the largest public health institution in Canada, boasting over 850 faculty members, 1,000 students, and collaborative research and training partnerships with various institutions across Toronto and globally.
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With $76 million in research funding per year, including more than $31.5 million held at DLSPH, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change, implementation, and improvement sciences, preventable disease through vaccines and prevention through wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas.
Details:
- Req ID: 41580
- Faculty/Division: Dalla Lana School of Public Health
- Department: Dalla Lana School of Public Health
- Campus: St. George (Downtown Toronto)
- Position Number: 00054505
- Employee Group: USW
- Appointment Type: Budget – Continuing
- Schedule: Part-Time
- Job Category: Administrative / Managerial
- Recruiter: Amanda Krmek
Your opportunity:
In the capacity of Journalism Administrative Assistant, you will provide assistance with a range of administrative responsibilities pertaining to the Fellowship in Journalism and Health Impact. This encompasses the coordination of duties related to projects, the scheduling of appointments, the monitoring of enrollment, and the organization of course schedules.
You will also play a role in the development of content, encompassing materials such as websites, brochures, and newsletters. By leveraging your robust administrative, organizational, and communication skills, you will play a significant role in advancing the continued success of the Fellowship in Journalism and Health Impact.
Your responsibilities will include:
- Facilitating the coordination of tasks for projects and various strategic initiatives in collaboration with stakeholders.
- Facilitating the arrangement of appointments and addressing scheduling conflicts; securing venues and coordinating suitable accommodations.
- Monitoring and tracking enrollment figures while providing management with updates on enrollment statistics; and verifying the completeness of applications.
- Composing routine documents and correspondence; managing information on websites and distributing information through social media platforms.
- Facilitating the organization of course schedules and drafting contracts utilizing established templates.
- Conducting research and identifying opportunities to advance programs and initiatives, including the organization of virtual open houses.
- Delivering comprehensive information and illustrating the application of technology; Management of sensitive and/or confidential information.
Benefits:
- Job Security and Competitive Salary: Compensation generally varies between $18 and $30 per hour, contingent upon the individual’s experience and the specific industry. Consistent employment opportunities are attributable to the robust demand within government agencies, healthcare institutions, educational establishments, and corporate sectors.
- Extensive Employee Benefits: Numerous employers provide healthcare, dental, and vision insurance benefits. Paid medical absence and vacation days. Retirement savings programs (e.g., RRSP matching).
- Work-Life Harmony: Typically, standard working hours are observed from Monday to Friday, between 9:00 AM and 5:00 PM. Opportunities for remote or hybrid employment with adaptable working hours.
- Opportunities for Professional Advancement: Possibility for progression into positions such as Executive Assistant, Office Manager, or Human Resources Coordinator.
Numerous employers offer training, certification opportunities, and professional development programs. - Varied Professional Atmosphere: There exists the opportunity to engage in diverse sectors, including government, healthcare, education, and private enterprises. Engagement with a variety of administrative responsibilities, thereby augmenting multitasking capabilities and refining problem-solving skills.
- Opportunities for Professional Experience and Networking: This opportunity is particularly well-suited for individuals who are new to Canada or for recent graduates seeking to acquire practical experience. Facilitates significant networking opportunities within professional spheres.
Essential Qualifications:
- A college diploma, encompassing a duration of two years, or a satisfactory combination of equivalent experience is required.
- A minimum of two years of pertinent experience is required.
- Proven expertise in coordinating project duties and schedules for senior personnel.
- Exhibited expertise in the management of websites and the distribution of information via social media platforms.
- Possess experience in the coordination of course schedules.
- Extensive experience in identifying opportunities to advance programs and initiatives.
- Proficient communication skills, both written and verbal, along with exceptional interpersonal abilities.
- Demonstrated proficiency in organizational skills, effective time management, and adept problem-solving capabilities, with a proven ability to navigate competing priorities and manage multiple projects concurrently.
- A robust dedication to precision and meticulous attention to detail.
- Demonstrated dedication to maintaining confidentiality and strict compliance with applicable policies and procedures.
To be successful in this role you will be:
- Communicator
- Efficient
- Meticulous
- Organized
- Resourceful
Please note this is a 50% FTE position.
Pay Scale Group & Hiring Zone:
The remuneration for USW Pay Band 07 is set at $59,172, with the potential for annual step progression culminating in a maximum salary of $75,673. The determination of pay scale and job classification assignment is governed by the Job Evaluation/Pay Equity Maintenance Protocol.
Lived Experience Statement
Individuals who identify as members of Indigenous, Black, racialized, and 2SLGBTQ+ communities, as well as persons with disabilities and other equity-deserving groups, are strongly encouraged to submit their applications. Their lived experiences will be duly considered in relation to the qualifications pertinent to the advertised position.
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Frequently Asked Questions:
What does an administrative support clerk do?
Administrative Support Clerks are responsible for performing various office functions, including responding to telephone inquiries, maintaining records, coordinating meeting schedules, processing documentation, and offering general assistance to both staff and clients.
Are there remote or hybrid work opportunities?
Indeed, numerous employers provide opportunities for remote or hybrid work arrangements, particularly within governmental and corporate environments.
What is the average salary for an administrative support clerk in Ontario?
Compensation generally varies between $18 and $30 per hour, contingent upon factors such as experience, industry, and geographical location.
